HONORARIUMS: The amount an author charges is usually based
on experience and publishing history. A well-published author may
charge $700 to $2,000 for three or four presentations a day. Beginning
authors who have published their first book may charge $200 to $300.
Please have checks ready the day of the visit. If you need an invoice,
let the author know beforehand. Some authors will ask you to sign
TRANSPORTATION: Local authors may be willing to absorb the
cost of transportation or may ask for gas money. Authors who must
fly will require a coach air fare ticket or reimbursement. However,
some authors will absorb this cost if they are able to obtain five
or more schools in one location.
LODGING: If you are hosting a local author who has a long
morning commute, it is a courtesy to offer overnight lodging. This
will also give the author an opportunity to sign presold books (see
Some authors are comfortable staying in local homes, while others
prefer a hotel. Be sure to ask. It is helpful, when putting the
author in a local hotel/motel, to choose one that serves breakfast
(many have free breakfast). Its very difficult to speak on
empty until lunch. It is also helpful if there is a restaurant within
walking distance if the author has flown in for the visit and has
no transportation. Most authors are reasonable and expect only clean
and safe accommodations.
FOOD: Whether you serve potluck, order in sandwiches or
drive to a nearby restaurant, always offer lunch to your visiting
authors. Be sure to ask about dietary restrictions. Remind teachers
to use lunchtime to get to know authors and ask questions. During
the day, coffee, soda, and water should be available. A treat at
the end of the day is really appreciated. After school, some authors
are pleased to be invited to dinner. Others prefer to unwind and
EQUIPMENT: If your author hasnt told you what will
be needed for a presentation, be sure to ask. Usual requests include:
overhead projector, slide projector, and screen. Microphone standard
or portable, depending on room size. A table, chairs, water. Chalkboard
or easel with drawing paper.
PREPARED STUDENTS: Roll out the red carpet! An authors
visit should be a celebration for the children. An author hopes
that the students will be familiar with at least some of his/her
books. Students get the most benefit from a visit if the teachers
or librarian have read and discussed the books as well as the role
of the author.
Help the students formulate questions. An author can answer more
questions if they are written out on cards. This is especially helpful
for the young students. But be sure to put the students name
on the card, so the child gets recognition.
Reinforce the joy of reading by offering the authors books
for sale. A personally autographed book is a treasure to keep forever.
Whether or not an author gets another book contract is often determined
by the authors book sales record. So authors are always grateful
when schools make an effort to offer their books for sale during
There are three different ways to offer books for sale:
- The school can order the books directly from the publisher
at an author appearance discount. Some schools pass on the discount
to the students. Others use the profit from the sales to pay for
the visit of the next author.
- The school can arrange with a local bookstore to handle
the ordering and the returns of the books and handle the sales
themselves or have the bookstore personnel handle the sales. Some
bookstores will share a percent of the profits.
- In some areas book wholesalers specialize in author school
The most efficient way to sell the books is to send an order blank
home with the children, explaining that the author will be visiting
the school. In addition, offer the books for sale the day of the
visit. Authors can sign the presold books the night before the
visit and those sold that day after the presentation.
AUTOGRAPHS: Ask the author if he/she has a bookmark or a
predesigned sheet which can be duplicated with the authors
autograph. This can be distributed to all the children and gives
everyone the opportunity to have the authors autograph, whether
they buy a book or not.
For more information or to arrange an appearance, contact us through
the Writerinkville.com post office or